Tall Club of Long Island ( TCLI )
PO Box 1653
Valley Stream, NY 11582-1653
516-616-3320
By-Laws in PDF Get free Adbobe Reader
Article
One: Membership:
1.1 Every prospective
member must be at lease 21 years of age and meet the established club height
requirements. Minimum height requirements are 6’2”for men and
5’10” for women.
1.2
Married persons will be considered for membership only when both spouses
join together as a married couple. In cases where the spouse does not satisfy
the clubs minimum height requirement, such spouse will be considered an
“associate member”
1.3
A prospective member, whose height and age have been confirmed, may apply
for membership at a club meeting or activity. Final confirmation shall
be decided at the following Board meeting.
1.4 Every member
will receive a membership card and must abide by TCLI by-laws or their membership
will be terminated. This termination will be voted on by all Executive
Board members.
1.5 It is clearly
understood that every member act in a courteous and honorable way, and respect
the rights of other club members. Violation of these by-laws or behavior
deemed detrimental to the good reputation of TCLI will be cause for termination
of membership. Excessive intoxication or use of illicit substances or drugs
will result in immediate termination of membership.
1.6
Outgoing presidents, who have served at least one full term, will be granted
free Membership for the following year.
1.7
In accordance with TCLI By- Laws (section 2.1 & 2.33) previous members
who reapply but no longer meet the height requirement will be eligible for
membership.
1.8
Terminology –
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Prospect or Prospective
Member: Non-Member |
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Associate Member: Spouse
of TCLI member who does not meet height requirements. Cannot vote or
hold office. |
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Honorary Member:
A person ratified by membership whose contributions to the community
exemplifies the goal and spirit of TCLI. Honorary members do not pay
dues, vote or hold office. |
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Member: A person
who meets the height and age requirements of TCLI, has fulfilled the
requirements of prospect and paid their dues in full. |
Article
Two : Election of Officers:
2.1
Executive Board consists of four elected members:
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President |
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Vice-President |
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Secretary |
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Treasurer |
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Their responsibility
is to conduct the general business of the club. |
2.2 Executive
Board elections will take place in the month of February each year, normally
during a general business meeting.
2.3 Executive Board
Officers are elected for a one year term by a majority vote of membership.
2.4 Candidate for
Executive Board must be an active member in good standing for a minimum
of six months prior to the election date.
2.5 The nominating/election
committee will nominate/recruit candidates for the Executive Board positions
and present a list of candidates to full membership during the general business
meeting in December.
2.6 Only
a member in good standing will be permitted to vote on the Executive Board.
2.7 Absentee Ballots
will accepted by mail five (5) days prior to the election date provided
that the ballot contains the names of all candidates, voting preference,
signature of member and date. Requests for absentee ballots are to be addressed
to the Chairperson of the nominating/election committee and will only be
accepted for the following reasons:
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1. Member
is confined to home/hospital due to illness |
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2. Member
is out of town on vacation or business |
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3. Employment
prevents personal attendance |
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4. Serious
illness or death in immediate family |
2.8
The general ballot procedure will be an individual ballot (each officer
position requires a vote). However, upon the agreement of all candidates
a slate ballot can be utilized (two or more officers can run together as
a team for different positions, with one vote required for the team. In
example, President and Vice-President.)
2.9
The nominating/election committee will tally all valid ballots and announce
the newly elected officers by the end of the meeting. Results will also
be printed in newsletter.
2.10
If any executive board position, excluding the president, becomes vacant,
the president must advise membership of the vacancy at the next business
meeting. Qualified candidates who wish to complete the term must contact
the president prior to the next business meeting. If more than one member
is interested in completing the term a written vote will be conducted at
the next business meeting. If only one candidate is interested, their installation
must be ratified by membership. If no candidates come forward, the president
may appoint a qualified replacement to complete the term.. The appointment
must be ratified by membership.
Article
Three: Duties and Responsibilities of the Officers:
3.1
President
1.
Responsible for conducting and coordinating business and executive meetings
2.
Appoint “committee heads” and “unelected membership positions”
3.
Oversee officers and committees in their respective business
4.
Responsible for assisting the membership in reaching their goals
5.
Set an example for others to follow
6.
Have a working knowledge for Roberts “Rules of Order”
7.
Unexcused absences from three (3) board meetings will be grounds for termination,
based on the unanimous vote of the remaining executive board.
8.
Required to prepare a monthly column to the membership to be printed in
the newsletter
3.2
Vice-President
1.
Must meet all the qualifications of the president
2.
Act as an advisor to the President at executive meetings
3.
Assume the president’s responsibilities in the absence of the President
4.
If the President is unable to finish term of office, the vice-president
shall assume the presidency
5.
Unexcused absences from three (3) board meetings will be grounds for termination,
based on the unanimous vote of the remaining executive board.
3.3
Secretary
1.
In charge of keeping minutes of the executive board and business meetings
(when required). Should have prepared copies of executive minutes, available
upon request at the following business meeting.
2.
Handle all correspondence of the club
3.
Acquainted with Roberts “Rules of Order” specifically section
59-60 pages 244-248
4.
Unexcused absences from three (3) board meetings will be grounds for termination,
based on the unanimous vote of the remaining executive board.
3.4
Treasurer
1.
Keep all financial records
2.
Must report all financial transactions to the board monthly and membership
quarterly
3.
All non-contractual transactions over $50.01 must be board approved
4.
Must be acquainted with record and bookkeeping procedures
5.
Unexcused absences from three (3) board meetings will be grounds for termination,
based on the unanimous vote of the remaining executive board
Article
Four: Duties and Responsibilities of Appointed Membership Positions:
4.1
Sergeant at Arms
1.
In charge of maintain order during meetings
2.
Must be familiar with Roberts Rules
3.
Assist membership with measuring in new members
4.2
Publicity Chairperson
1.
In charge of press releases, pictures in newspapers, announcements of upcoming
events
2.
In charge of putting meeting announcements in the newspapers & other
media as arranged
4.3
Newsletter Editor
1.
Responsible for recruiting a committee to publish and mail monthly newsletter
2.
Maintains a current file of all published newsletters
3.
Coordinates with membership on final due notices to be included with newsletter
4.4
Social Chairperson
1.
Develop Activity/Social Committee
2.
Organizes activities
3.
Suggest & schedule upcoming events and present them to membership at
the general business meeting
4.
Appoints a call person for each activity who will be responsible for attending
and supervising that event
5.
Prepares calendar for newsletter publications
6.
Recruits a successor for their duties
4.5
Membership Chairperson
1.
Maintains records of members, prospective members and delinquent members
2.
Maintains sign in sheets and issues name tags
3.
Measures prospective members to verify height
4.
Collects membership applications
5.
Keep records of birthdays and delinquencies and notifies the editor of both
monthly
6.
Coordinates 1 membership drive per year to increase membership
7.
Must be able to collect dues
8.
Coordinates with membership on final due notices to be included with newsletter
4.6
NEATO Representative:
1.
Attends NEATO meeting annually
2.
Responsible to convey TCLI opinion on issues
3.
Inform TCLI of upcoming TRCI events specifically the North East
4.
Report to the Executive Board the minutes of NEATO meeting
4.7
Historian
Article
Five – Business Meetings:
5.1
Business meetings are held at a predetermined location on the first Monday
of the month. Conflicting Holidays will be noted, in advance,
in the newsletter.
Article
Six – Membership Dues:
6.1 Annual membership
dues of $36.00 for a single member and $52.00 for a married couple are due
January 1st. As members of Tall Clubs International we are required to send
annual dues of $3.00 per member to the TCI Treasurer. Also in support of
the TCI Scholarship Fund, managed through the TCI Foundation, the Tall Club
of Long Island will also send $1.00 per member each year to the TCI Foundation.
The remainder of the dues will be used for the actual working expenses of
the Tall Club of Long Island. Any member not paid in full by the first meeting
in February, loses their membership status and privileges (ie: newsletter,
reduce event fees). Members that rejoin within 12 months will be charged
the full annual dues. If you are not a member you are a prospect and will
be charged prospect fees.
6.2 “New”
(first time members) membership dues are due as follows:
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January – March |
$ 36.00
|
|
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April – June |
28.00
|
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July – September |
20.00
|
|
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October – December |
12.00
|
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Article
Seven – Other Fees:
7.1
Every prospective member attending a business meeting or “club”
(closed) event (ie: Dances, House Parties) will pay an additional fee.
The minimum fee is to equal the prospect fee. Said fees to be determined
by the event coordinator with the approval of the executive board.
7.2
Newsletters can be purchased, by non-,members on the following prorated
basis:
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January – March
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$ 20.00
|
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Full annual subscription
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|
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April – June
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15.00
|
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¾ subscription
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|
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July – September
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10.00
|
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½ subscription
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|
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October – December
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5.00
|
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¼ subscription
|
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7.3
Members will be reimbursed for reasonable expenses incurred for conducting
club business as approved by the executive board.
Article
Eight – TCLI Man and Woman of the Year:
8.1
Annually TCLI may select one man and woman:
8.2
Criteria
1.
A member who has shown true dedication and commitment to TCLI
2.
A member in good standing
3.
A member of TCLI for a minimum of 1 Year
4.
Who by working with committees and by their own efforts has increased the
grown and quality of TCLI
5.
Need not have held an elected position
6.
Cannot be currently in an elected position
8.3
Full membership is notified, via the newsletter that nominations are being
taken. Nominations are to be given to an executive board member at the
first meeting in November. The current executive board
and past recipients evaluate the nominees and select the recipient. The
Man and Woman of the Year are generally announced at the Holiday Dance.
Article
Nine – Miss Tall Long Island:
Each year prior to May
1st or after July 31st TCLI may have a contest to
select a Queen. Miss Tall Long Island will be a spokesperson for TCLI,
as well as represent TCLI and compete for the title of Miss Tall International,
during the TCI convention in July
9.1
Eligibility for contestants:
1.
Female member in good standing of TCLI & TCI, for a minimum of six months
as of date of the Pageant
2.
Single
3.
Actively involved
4.
Free of obligations which would prevent her from traveling
5.
Former Miss TLI may compete again, as long as she has not held the Miss
Tall International Title
9.2
Contestant’s Duties:
1.
Each contestant shall certify that she expects to be reasonable free of
professional and/or family obligations which would prevent her form traveling
during her reign, if she selected
2.
Each contestant shall complete an application & return it to the pageant
chairperson by a specified date.
3.
Prior to the Pageant, all contestant’s height’s must be verified
by the Pageant chairperson and TCLI president.
9.3
Pageant Judges
1.
The Pageant Chairperson/Committee will select a minimum of (3) Judges who
are not connected with the contestants or TCLI.
9.4
Categories to be Judged
1.
Interview – a five minute one on one interview with the judges
2.
New Dimensions – is not a Talent contest. It is a 2 minute presentation
during which the contestant dresses to reflect her personality, profession,
the city or state she’s from
3.
Evening Wear – Each contestant is judged on the presentation in evening
attire
4.
Questions and Answer – The contestants shall answer 1 questions. One
on a serious topic and other more humorous.
9.5
Scoring
1.
Instructions for judging and score sheets shall be given to each judge and
TCLI member in attendance shall be given upon arrival and before the contest
begins
2.
The scoring system will be on a 10 point scale, with one (1) being the lowers,
and ten (10) being the highest, and five (5) being an average score
3.
The judges’ scores will equal 60% of each contestant’s total.
The TCLI members’ scores will equal 40% of each contestant’s total
4.
The tally of all the contestants scores are final
5.
Points from the judge’s interview will be added to the cumulative points
of the New Dimensions, Evening Wear and Question and Answer competitions.
This total number of points will select Miss Tall Long Island.
9.6
Finances
1.
The Pageant is a separate event to be self-supporting. The Royal Fund is
to supply the start up funds for the event. In the case where the Royal
Fund can not supply the funds, TCLI’s General Fund will supply the
moneys which will be replaced by pageant profits.
2.
All profits from the Miss Tall Long Island Pageant (after all expenses have
been satisfied) shall go into the Royal Fund to support the new Queens’
travel and convention package expenses (not spending expenses)
3.
Judges will be given a complementary ticket to the pageant and the Coronation
Ball (as well as their guest)
4.
TCLI will purchase a suitable crown, sash and pin for the new Miss Tall
Long Island
9.7
Miss Tall Long Island’s Expenses
1.
Miss Tall Long Island’s traveling expenses and convention package price
are to be from the Royal Fund. Miss Tall Long Island should take advantage
of traveling discounts available to the convention
2.
Travelling to local TCI club functions (not to exceed 4) will be paid from
TCLI’s General Fund. Miss Tall Long Island should encourage other
TCLI members to attend said functions and car pool
3.
A clothing allowance for $200.00 towards Miss Tall International Pageant
wardrobe. (So no qualified member of TCLI will be held back for the expense
of a gown)
4.
In the event the Royal Fund can not meet Miss Tall Long Island expenses
for convention, TCLI’s General Fund will extend the funds which will
be replaced by Miss Tall Long Island’s fund raising efforts during
the remainder of her reign.
9.8
Miss Tall Long Island’s Duties
1.
Miss Tall Long Island shall reign for one (1) year until the next annual
pageant at which time she shall crown her successor
2.
The reigning Miss Tall Long Island will be required to Travel:
a.
To the TCI convention, usually the first week in July and compete in the
Miss Tall International Pageant
b.
As well as four (4) local TCI Club functions during her reign
3.
Miss Tall Long Island is requested to attend two (2) TCLI functions per
month (1-2 business meetings and/or one (1) social event)
4.
The reigning Miss Tall Long Island Shall Chair the Next Pageant
5.
Miss TLI participant in and Chairing Fund raisers to replenish and add to
the royal fund
6.
It is preferred that the reigning Miss TLI remain single during her reign
in order to perform her duties and obligations connected with the title.
If Miss TLI is unable to perform her duties and obligations, the first runner
up shall assume the title, duties and benefits of Miss TLI until the next
pageant.
7.
If Miss TLI become Miss Tall International she will assume all the responsibilities
of Miss Tall International and the First runner-up shall assume the duties
of Miss Tall Long Island
8.
When Miss TLI reign is concluded shall stay on as a consultant until the
new Miss TCLI reign is complete (Largely to give support and advice during
her reign.)
Article
Ten – Amendment of By-Laws:
10.1
All members will be notified 60 days prior to any proposed vote to change
the by-laws
10.2
By Law changes will be ratified by majority vote of membership present at
said business meeting
